Month: December 2015

The manpower or personnel officer supervises personnel and administration systems. This department functions as the essential administrative liaison between the regular students, the actives and the officers as well he board, handling personnel actions coming from the bottom up (such as a request for becoming a member) or from the top down (such as staffing other divisions with new members or reassigning members to other divisions). The SCD 1 also works with the postal mailing office and deals with awards and certificates as well.

Membership Coordination Officer (MCO)

• Database management
• New member gathering

Administration Coordination Officer (ACO)

• Running the postal mailing office
• Information of members and outside partners
• Distributing internal & external news
• Support of the Secretary

The Information operations section is responsible for collecting and analyzing information about from the inside and outside of the student chapter to determine what is going on locally and globally, what can happen, and how to prevent misunderstandings and failures. This office may also control social media information systems and data. In this section the whole public relation division is found with its corresponding twelve sections.

• Human Relations addressed to members but also their families, as well as former and potential members.
• Media Relations addressed to representatives of journalistic mass media as potential disseminators of public information dissemination.
• Public Affairs addressed to mandate and decision-makers in politics and public administration and is in practice contrary to the label rather a confidential matter.
• Financial / Investor Relations addressed to the circles with capital interests as co-owners, creditors or financial analysts.
• Community relations are aimed at residents and neighborhood environment (Corporate Citizenship and Corporate Social Responsibility).
• Product Publicity / PR product aimed at users and potential users of products and services.
• Eco-Relations align themselves at critical discourses on norms and values of environmental performance.
• Issues management is thematic communications.
• Crisis Management governs critical communication situations.
• Corporate identity designed the communicative appearance.
• Sales-PR supports sales activities.
• International Public Relations will be held global or country-specific.

For this purpose, there are a number of communication tools available, among others, these are:

• Press and media work: writing and distributing press releases, feature stories for various media, user reports, speeches, biographies, topic planning, through press conferences and roundtables, editorial visits with customers, responding to press inquiries, conducting journalist trips and interviews, press conferences, press conferences, press invitations, Internet Services, providing photographic material.
• Media Monitoring: Media monitoring presence and evaluation and analysis of reporting, for example by creating press reviews and quantitative and qualitative media impact analysis.
• Communication controlling: About the Media Monitoring beyond measurability and evaluation of PR activities. Measurement of the PR to the success and appreciation of a company’s contribution.
• Media Design: creating business reports, brochures, flyers, ads, newsletters, consumer magazines, Internet pages, and advertorials.
• Event management: planning (and implementation) of conferences, seminars, festivals, consumer events, trade fairs and other events such as Meet and Greet
• Internal Communications: Development of employee magazines, newsletters, planning and execution of events for employees, employee training, Intranet Services, Wording
• Online PR: Improve classic PR tools by additional services (online newsroom), develop custom tools and strategies (corporate websites, theme websites, corporate blogs, online magazines, online campaigning)
• Training: media training, training, writing training

The operations office may include plans and training. The operations office plans and coordinates operations, and all things necessary to enable the student chapter to operate and accomplish its mission. In most student chapters, the operations office is the largest of the staff sections and considered the most important. All aspects of sustaining the unit’s operations, planning future operations, and additionally planning and executing all training, fall under the responsibility of operations. The operations office is also tasked with keeping track of training schedules.

Event Implementation Officer (EIO)

• Coordination with event management (SCD 2)
• Responsible of staff during events

Project Managers and Helpers

• Bookstore
• Merchandise
• Technical Papers

The logistics office is responsible for managing the wide scope of materiel, transport, facilities, services and medical/health support:

• Design, development, acquisition, storage, distribution, maintenance and disposition of materiel.
• Transport of personnel and materiel.
• Acquisition or construction, maintenance, operation, and disposition of facilities.
• Acquisition or furnishing of services.

The logistic staff is tasked with overseeing logistic aspects and principles, where the focus is that logistic support must be focused towards ensuring the success of the operation and prescriptions of elements such as responsibility and authority.

The plans & strategy office is responsible for strategy planning and primary adviser to the board.

The Communications and IT office directs all communications and is the point of contact for the issue of communications instructions and protocol during operations as well as for communications troubleshooting, issue, and preventative maintenance. Communications at this level is paired with digital as well as voice (radio, computer, etc.). SCD6 is also usually responsible for all electronic systems within a unit to include computers, faxes, copy machines, and phone systems.

Also responsible of the administration of all accounts within the student chapter and the website.

The training branch will organize and coordinate training activity conducted by internal or external personnel and also supervise and support members.

The finance branch, not to be confused with Administration from which it has split, sets the finance policy for the operation. Operationally, the Administration and Finance may be interlinked, but have separate reporting chains. Billing and payment will be processed within this branch. The sponsoring division is also part of this division and responsible to acquire new sponsors and manage the existing ones.

Co-operation or university affairs are the activities that establish, maintain, influence, or exploit relations between the student chapter, the government and university or non-government civilian organizations and authorities.